Settlement reconciliation with an exception trail
Accounting Automation for Mumbai Businesses
For finance teams matching ecommerce sales, refunds, fees and bank receipts across separate exports.
Accounting automation · Mumbai
Settlement reconciliation with an exception trail
Pilot one channel and settlement format. Define the matching keys, reporting cut-off and fee categories with your accountant, then prepare a reconciliation view with unresolved items. Booking rules remain subject to finance approval.
What we scope together
- An order-to-settlement matching register with timing differences separated from unexplained differences.
- An exception report linked to source references and reviewer decisions.
What affects cost: Channel count, statement consistency, fee rules, settlement timing and historical clean-up.
From review to handover
How the Accounting automation pilot works.
Review the source records
Compare one agreed period of source documents, approvals and destination records. Identify missing references and check what your current software already supports.
Build the review queue
Define matching keys, duplicate checks and the person responsible for each exception. Keep unresolved items visible rather than forcing them to balance.
Reconcile and hand over
Run the agreed sample again, reconcile the totals and document the reviewer decisions. Release the workflow only after finance accepts the checks.
Before the review
What to prepare.
- Redacted source documents or exports for the same period, including one mismatch.
- The corresponding accounts record and the approval rule used today.
- Company or GSTIN count, software versions and the owner who can approve the pilot.
Remove identifying customer, staff and financial details from initial samples. We agree authorised access and the test environment separately.
Cost and timing
Start with one agreed outcome.
A diagnostic typically takes 2–5 business days after the required samples and access are available. A focused pilot is usually planned over 1–3 weeks, with release following owner sign-off.
These are scoping estimates. We confirm the quote, dependencies and delivery dates after review. Licences, connector or app fees, historical clean-up, additional companies and ongoing maintenance are identified separately.
For this workflow: Channel count, statement consistency, fee rules, settlement timing and historical clean-up.
Inspect the method
Examples and preparation guides.
Our downloadable pack contains synthetic job-work, receipt-exception and source-event examples. Use them to understand the checking method before we work with your approved samples. They are offline demonstrations, and compatibility is established in the agreed test environment.
For the agency’s Shopify credential and independent profile, visit The Night Marketer’s Shopify Select Partner profile.
Questions before you enquire.
What does the first Accounting automation pilot cover for Mumbai?
Pilot one channel and settlement format. Define the matching keys, reporting cut-off and fee categories with your accountant, then prepare a reconciliation view with unresolved items. Booking rules remain subject to finance approval.
Will every invoice or transaction be posted automatically?
That depends on the agreed controls. The first pilot prepares and validates records for review. Missing mappings, duplicate references and unexplained differences stay in an exception queue until the authorised finance owner resolves them.
Does this include accounting advice or GST filing?
The engagement covers workflow and software implementation. Your accountant or tax professional approves classifications, tax treatment and posting rules. Statutory filing and accounting sign-off need their own responsible professional.
Review a first milestone before payment.
Agree a small deliverable, fee and acceptance checks in writing. Review the work, pay after acceptance and decide whether to continue. Remote delivery in English, led by Raghav with The Night Marketer.